Terms of Reference for the Project Accountant, Regional Communications Infrastructure Program (RCIP)
TERMS OF REFERENCE FOR THE PROJECT ACCOUNTANT
UNDER PROJECT P130871: RCIP UGANDA
The Government of Uganda has secured funding from the International Development Association (IDA) to finance various activities under the Regional Communications Infrastructure Program (RCIP). The Regional Communication Infrastructure Program (RCIP) Uganda will complement existing country ICT and e-government Infrastructure initiatives by helping boost the already existing e-government infrastructure and bridge the financing and technical gaps. It is intended that part of the proceeds of this credit, will be applied to eligible payments for the services of a Project Accountant.
The National Information Technology Authority – Uganda (NITA-U) is the Implementing Agency for the project, through a Project Implementation Office (PIO). Applications are hereby invited from eligible, suitably qualified and experienced persons for the vacant position of Project Accountant to be based at the PIO at NITA-U Headquarters.
2.0 Objective of Assignment
To carry out the function of project accounting efficiently and ensure financial management support is provided to meet the needs of operations and objectives of the project effectively.
The Project Accountant will report to Director, Finance and Administration on functional deliverables and to RCIP Programme Coordinator administratively.
4.0 Responsibilities and Tasks
The main responsibilities and duties of the Project Accountant shall be as outlined below;
i) To manage all the Project finances in accordance with the approved financial controls by both the Government of Uganda and the World Bank.
ii) To coordinate and consolidate annual RCIP project budget and work plan;
iii) To review and advise the RCIP Programme Coordinator on all expenditure requests.
iv) To verify and prepare payment authorization letters for the Accounting Officer as appropriate, in favour of executors and service providers of approved projects and ensure payments are made timely;
v) To follow up approvals of expenditure requests and related accountabilities of funds;
vi) To maintain all project accounting information/records in a complete and orderly manner;
vii) Prepare and follow up endorsement and payment of relevant loan withdrawal applications;
viii) To participate in the audit processes of the project, particularly facilitating audit team members’ easy access to the project financial records;
ix) To provide feedback on the approval processes of expenditure requests and the preparation of payment orders issued by the Accounting Officer
x) To obtain/review accountabilities for expenditure from related executors and service providers.
xi) To maintain a record of the fixed Assets and inventories;
xii) Prepare monthly, quarterly RCIP financial reports and annual accounts on a timely basis.
xiii) To perform any other duties as may be assigned from time to time by the Director Finance and Administration.
The expected deliverables from the Project Accountant will include but not limited to the following:
i) Detailed Project budget and work plan every six months
ii) Cash flow forecasts for project needs based on the work plans including PPDA needs
iii) Monthly RCIP project financial statements
iv) Withdrawal applications submitted quarterly with Interim Financial Reports (IFRs) within 45 days after the end of the quarter.
v) Summary statement of expenditures for Contracts subject to prior review by World Bank
vi) Annual financial statements
6.0 Qualifications, Competences and Experience
Candidates should have the following qualifications, competencies and experience:
i) Minimum qualification of Bachelors’ Degree in Commerce, Business Administration or Financial Management (Accounting Option) from a recognized university or its equivalent. Professional Qualification in Accountancy (CPA or ACCA)
ii) Member of the accountancy professional body such as ICPA (U) or ACCA.
iii) Excellent knowledge of the relevant Accounting Computer packages.
i) Proven track record of professional integrity and confidentiality in handling public resources
ii) Solid organisational skills
iii) Good interpersonal and communication skills and ability to work with teams in the organisation at all levels
iv) Strong report writing and presentation skills
v) Must be able to work under pressure and tight deadlines, with minimum supervision
vi) Computer knowledge and skills in MS-Word, MS-Excel and internet/email is a mandatory requirement.
i) Minimum of five (5) years overall accounting experience. Experience in public sector and donor funded projects will be an added advantage.
7.0 Duration of Assignment
The successful candidate shall be engaged under a three (3) year employment contract, renewable subject to satisfactory performance.
8.0 Other Required Skills and Competences
i) Communications: Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences on environmental related matters, good negotiation skills and to prepare a variety of written documents, contracts, reports, etc. in a clear, concise style.
ii) Teamwork: Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
iii) Integrity: Must be a person of proven honesty and does not tolerate corruption and unethical behaviours in all its forms and manifestations.
iv) Innovation: Must be a person with ability to seek new ways of doing things efficiently to deliver value to our customers.
v) Customer Centricity: Must be a person who strives to satisfy customers and clients. Should be able to understand what the customer wants and delivering it flawlessly.
vi) Quality: Must be a person who thinks of quality and continuous improvement in his/her work.
9.0 Application procedure:
Interested applicants who meet the job requirements/specifications and with the right personal attributes are invited to complete and submit their application form (which can be down loaded from the NITA-U official website www.nita.go.ug), with a cover letter, supported by curriculum vitae, copies of certificates and testimonials, and must specify day time telephone contact, postal and email addresses of both the applicant and three referees to the address below.
The Executive Director,
National Information Technology Authority – UGANDA (NITA-U),
Palm Courts, Plot 7A, Rotary Avenue (former Lugogo bypass)
P.O. Box 33151, Kampala-Uganda
Tel: 0417 801 038
Or via email: email@example.com (application shouldn’t be more than 10MB)
Applicants must also submit with their application verifiable evidence supporting previous relevant appointments such as appointment letters and employment contracts. The deadline for applications is 22nd June 2018 (Not later than 17.00 hrs. local time). No application will be accepted without a duly completed and signed standard application form (referred to above) and copies of academic documents. All hand delivered applications MUST be stapled.
Only successful candidates will be contacted.
Any form of solicitation, influence peddling and or any other “backdoor” attempt, of whatsoever nature, to influence the selection process in one’s favour, will automatically lead to disqualification of a candidate without any recourse.